Job analysis is an important part of human resource management. Through this an organization gets a clear and unambiguous idea about a position, staff and work. Analysis of work is considered as an urgent measure for formulating plans on the vital energy of the organization. Work analysis is essential for the organization to make the right decision in terms of recruitment, selection, staffing, training, etc. Also the areas of overall importance of work analysis are as follows:
1. Providing information for management: Different types of information are required to perform the overall functions of the organization beautifully and easily. Through work analysis, the organization gets the necessary information for each department at a given time. As a result, the organization as a whole can easily formulate and implement plans for each department.
2. Manpower planning: Manpower or personnel is one of the materials and components used to implement the objectives of the organization. Necessary qualifications for the organization are to formulate a proper program to recruit full staff. This requires the collection of important information about the organization. Necessary information is easily available through work analysis.
3. Job evaluation: If you can analyze the work in a timely manner, then the job evaluation becomes easier. Properly analyzing the work, it is easier to evaluate the overall condition of the employee and the specific position. As a result the staff is satisfied. Evaluating work is essential to determine the overall efficiency of an organization.
4. Selection: As the overall nature, type, quantity, characteristics, etc. of the job are known through job analysis, it is also easy to know what kind of skilled and experienced staff is required for that job. As a result, according to the work, the qualified staff can be selected effortlessly.
5. Efficiency Verification: Efficiency is the key to performing quality work. Employees need to know if they are fit for their job, or if they are physically fit but focused on their work. Employee efficiency can be easily determined through work analysis.
6. Wages and salaries: Work analysis provides a detailed idea of a specific job and the employee performing it. This makes it easier to determine wages and salaries according to the nature of the work and the qualifications and skills of the worker. Work analysis is very important to build differentiated wage system according to work and worker.
7. Training programs: Training is very important for every employee, new and old. Through training, employees can learn techniques to adapt to the situation. The characteristics of work are known by action analysis. Thus it is easy to determine the training program according to the characteristics of each job.
8. Easy management: Work and staff are very important for the development and success of an organization. Just as job analysis reveals the type, nature and characteristics of the job, it also reveals the skills, qualifications, experience and work ethic of the employee required to perform the job. As a result, it is possible to take necessary measures to maintain discipline among the staff.
9. Promotion and transfer: In medium and large organizations, many employees are employed together in different departments. For this reason, it is necessary to change the workplace of the employees or to promote them after a certain period of time. Through job analysis one can easily get the necessary information about the management staff. This makes it possible to regularize the desired promotion and transfer of employees in a timely manner. As a result, frustration does not arise among the workers, so the workers work spontaneously.
10. Development of industrial relations: Development of industrial relations is an important factor for the overall development of the organization. Industrial relations refers to the owner-worker or worker-owner relationship. Work analysis plays a good role in maintaining good relations between the management of the organization and the working community.
11. Labor Welfare and Safety Measures: When various welfare and safety programs are maintained for the employees working in the organization, the workers spontaneously concentrate on their work. The information required to undertake such welfare programs is easily available through work analysis.
12. Supervision and development of production system: It is necessary to supervise whether all the work of the organization is going as planned. Moreover, the production department of the productive organization is the most important. Therefore, if there is any problem in the performance of work or in the direction or application of strategy, corrective action has to be taken by identifying it. Through work analysis, those jobs can be done as accurately as possible.
Analysis of work is an important issue for any organization that is currently productive or service-oriented. The contribution of work analysis is undeniable as it is easy to perform all the jobs including creation of new posts or abolition of any old posts if required by the organization apart from the mentioned fields.
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