We have three simple KPI report templates for you. But before we detail what they look like, here’s a little refresher course on KPIs.
Good KPIs will help you understand how your organization is doing in regard to its goals by acting as a tool of navigation. Using KPIs regularly ensures that your team is on the right path to achieving strategic goals. Effective KPIs must be:
=> Easily defined
=> Quantifiable
=> Thoroughly communicated
=> Crucial for goal achievement
Why Use A KPI Report Template?
You’ve been S.M.A.R.T in selecting your KPIs—now you need to be smart about tracking them! This is where a KPI report template comes in. It is simply a strategic method of tracking your KPIs that will help your department or organization stay organized. (For a practical example of a KPI template in action, take a look at this article.)
Of course we have an ideal template (skip to the bottom for the advanced version here), but it is not always realistic to gather that much information when you are just getting started with a scorecard. To avoid getting bogged down (and avoiding measures all together), you may want to select either a beginner or mid-level template to organize and track your key performance indicators. Over time, you will improve your measures and progress to the advanced template. Here’s what is common at each level:
Beginner KPI Template
This template helps you get started—it’s what you can use so you don’t get bogged down with “scorecard fatigue” or other similar issues.
Measure Description
=> Why did you choose this particular measure?
=> Why will it help you?
Measure Owner
=> Who is going to gather the data?
Measure Formula
=> What’s the target?
=> What’s the actual?
=> Where do we find the data?
Mid-Level KPI Template
When you’re able to agree that the measure is starting to work, you’ll want to put these pieces in place.
Measure Description
=> Why did you choose this particular measure?
=> Why will it help you?
Measure Owner
=> Who is going to gather the data?
Measure Formula
=> What’s the target?
=> What’s the actual?
=> What’s the exact source of the information? Is there both a formula and a data source where I can get the information consistently?
Measure RAG Status (Example below)
=> At or above target is green.
=> Within 90% may be yellow.
=> Below 90% may be red.*
Advanced KPI Template
Measure Description
=> Why did you choose this particular measure?
=> Why will it help you?
Measure Owner & Data Gatherer
A data gatherer will be the one to harvest the data.
The measure owner should be in charge of the measure and data analysis.
Measure Formula
=> What’s the target?
=> What’s the actual?
=> What’s the exact source of the information? (formula and data source)
How would I chart the information?
These highly productive charts should go beyond the target and the actual. This may be benchmark information, or you may be looking at both monthly actual and year-to-date information compared to the last year.
This helps you get more specific with your measure.
Measure RAG Status
=> At or above target is green.
=> Within 90% may be yellow.
=> Below 90% may be red.*
*A note on RAG statuses: Different measures will have very different target bands. If you’re working on a measure with more precision, you might go red if you’re more than 2% off target. Another measure might be yellow if it’s below 90%.
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